Freight Bill Pre-Audit

Jo-Ann Fabric and Craft Stores® is the nation’s largest specialty retailer of fabrics and crafts, offering an unmatched, under-one-roof selection of products for quilting, apparel, craft and home décor sewing along with a full array of components, tools and kits for crafters of all ages.

Century, Jo-Ann Fabric and Craft Stores®, and Acuitive Solutions LLC formed a partnership to improve Jo-Ann’s freight payment process. The objective of the collaboration was to run all Jo-Ann freight bills through a pre-audit process to verify the charges prior to remittance.

Acuitive maintains Jo-Ann’s contracted rates and terms in its system. The auditing process initiates with Century feeding ASN/856 transactions from VMS® to Acuitive. Acuitive then receives corresponding freight invoices via EDI 310 feeds from the Jo-Ann carriers. Invoice anomalies are identified systematically and flagged for non-payment pending follow up with the carrier.

Validated freight charges flow unimpeded from Acuitive to VMS®. Jo-Ann’s Accounts Payable team then runs a VMS® report summarizing validated carrier charges in order to process payment. The average invoice approval time is 7-8 days before shipment ETA.

Jo-Ann and its carriers save time, short and overpayments are eliminated, data integrity has improved and carriers are highly motivated to self-correct to speed payment. The program is a win-win for everyone. It earned us the 2011 Supply Chain Distinction Aware for “Best Collaborative Practice”.

For further information, please contact your local office or fill in our Contact Us form.

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